Of the Tri-County Parkway Chess Club
Article 1. Name and Affiliation
The name of this organization shall be the “Tri-County Parkway Chess Club”
The Tri-County Parkway Chess Club shall be affiliated with the United States Chess Federation and the Ohio Chess Association in accordance with the conditions specified with these organizations.
Article 2. Purpose
1. The purposes of the Club are:
· To enable its members to play the game of chess;
· To conduct tournaments, matches, and other forms of chess competition;
· To play matches with other clubs;
· To provide instruction, entertainment, and social life in chess for the members in a positive and mature social environment;
· To promote the popularity of the game of chess.
The Tri-County Parkway Chess Club shall be a not-for-profit organization.
Article 3. Membership
Any person shall become a member of the Club upon payment of the annual club dues.
Any person is eligible for membership in the club, regardless of race, creed, gender, religion, or national origin.
In the event that any member of the Club should be guilty of conduct which in the judgement of three-fourths of the membership violates the USCF Code of Ethics or brings the club into disrepute, his club membership may be revoked.
Article 4. Organization
The elective officers of the Club shall be a President, Vice-President, Treasurer, and Secretary, ranking in this order. The President, Vice President, Treasurer, and Secretary shall be elected to a term of one year by majority approval of the members present and voting at a business meeting held at the first regular meeting of the club during the month of November. The officers shall serve until their successors are elected. If no candidate for office receives a majority of the votes cast for that office, a runoff election shall be held immediately between the two candidates receiving the highest number of votes for that office. The Elective Officers shall be the members of the Executive Board.
When an Elective office becomes vacant between elections, the next ranking officer may, at his or her choice, succeed to the vacant office. Any elective offices still remaining vacant after succession shall be filled by appointment of the Executive Board.
Elective officers can be impeached and removed from office by a three-fourths vote of the membership at a business meeting. At the same meeting, elections must be held to fill vacant offices. No member may be elected to hold more than one office on the Executive Board at one time. Administrative Officers can be removed only by the Elective Board.
Article 5. Duties of Officers and Directors
The President shall:
· Preside at all business meetings of the club;
· Preside at all meetings of the Executive board;
· Appoint Administrative Officers, including:
The Club Tournament Director,
· Appoint all committees.
· Appoint organizers and organizing committees for weekend or open tournaments.
· Appoint delegates to functions of other chess organizations to which the club is entitled to be represented.
The Vice President shall:
· Be responsible for ensuring between and after meetings all Club equipment and property be secured in such place as specified by the Executive Board.
· Make club equipment available to the members during meetings and matches.
· Carry out any other duties related to the conducting of chessplaying meetings, as specified by the Executive Board;
· Appoint assistants, as necessary, to aid in fulfilling these duties.
The Treasurer shall:
· Collect all authorized dues;
· Deposit all funds received by him with a bank designated by the Executive Board;
· Make disbursements as authorized by the Executive Board;
· Furnish a financial statement to the Executive Board when requested by said board;
· Present a financial statement at the first regular meeting of the Club during the month of November.
The Secretary shall:
· Maintain current records pertaining to the club members;
· Keep the minutes of all business meetings;
· Carry on the correspondence of the Club;
· Send club bulletins and notices of meetings to the members;
· Notify all members in advance of the time and place of the Annual Business Meeting;
· Maintain all business records of the club.
The Club Tournament Director shall:
· Be responsible for arranging and directing tournaments conducted at Club meetings;
· Report the results of tournaments to the members and, as appropriate, to regional and national chess organizations and media.
The Team Captain shall;:
· Arrange and supervise all intra-club and inter-club matches;
· Organize players for all matches;
· Organize players and teams for leagues in which the club participates;
· Appoint deputy captains as necessary.
The Bulletin Editor shall:
· Edit a Club bulletin, which is to contain minutes of
· business meetings, official reports of the officers, publicity of the club and
· the events it sponsors, and other information of interest to the members;
· Prepare the Club bulletin for distribution to the members
· as often as directed by the Executive Board.
The Executive Board shall:
· Formulate a program of activities for the club;
· Specify duties for and supervise work of all Appointive Officers and committees.
· Decide plans and budgets for all weekend or open tournaments.
· Enact budgets for the Club, its General Fund, and all Club activities and tournaments;
· Have authority over all contracts or obligations entered into by the Club or its officials. However, no contract or obligation can be entered into by the Club that would create a liability greater than the
· Club’s treasury.
Article 6. Dues
The annual dues for membership in the Club shall be specified by the Executive Board.
To be recognized as a candidate for Elective office, each nominee must be or become a Club member paid thru the end of the term of office for which he or she is nominated;
The Executive Board may nominate not more than one chessplayer at each Annual Meeting for the status of Honorary Member, based on outstanding past contributions to the Game of Chess in the Greater Cincinnati area. If approved by vote of the members, such Honorary Members shall have the rights and privileges of paid members.
Article 7. Meetings
Regular meetings of the members shall be held weekly throughout each year on such days as shall be decided by the Executive Board;
A business session may be held at the first meeting of each month, or at the request of five members;
A Regular Business Meeting of the Membership shall be held annually at the first Club meeting in November.
The Executive Board may meet at any time and any place upon call of the President;
The rules of procedure of Robert’s Rules of Order shall be used at business sessions.
Article 8. Amendments
This Constitution may be changed or amended by a three-fourths vote of the members present at a business meeting, to be not less in number than a majority of the total membership.
Concerning Business Meetings
· A business meeting may be called only after notifying the members sufficiently in advance of the meeting. (Passed December 12, 1991)
· The quorum requirement for business sessions shall be ten members or one-fourth of the Membership, whichever is smaller (Passed December 12, 1991)
· An election by secret ballot shall be held for each elective office. (Passed December 12, 1991)
Concerning the Executive Board
· The Executive Board is empowered to set up a checking account to handle Club finances. (Passed December 12, 1991)
· The Executive Board is empowered to memorialize the death of a member with expenditure not to exceed $30. (Passed December 12, 1991)
Concerning Membership Matters
· The following persons shall be recognized as Honorary Members for their extraordinary contributions to Cincinnati chess in the predecessor Cincinnati Chess Club (1848?-1968) or Parkway Chess Club (1958-88): Dr. H. H. Slutz; Rea B. Hayes. (Passed Dember 12, 1991)
· Payment of dues will not be required of chessplaying staff members of any institution at which the Club receives free meeting space. Such chessplayers may register as Club members and participate in the Club. Any dues between September 1, 1991, and the time of adoption of this bylaw by any person to whom this bylaw applies may be refunded at the person\rquote s option. (Passed December 12, 1991).
Ohio Shogi Club
This page was last edited on 2-24-07!
Ohio Shogi Club
This page was last edited on 2-24-07!